If you are still having some questions after reading this policy, please do not hesitate to contact us:
We always strive to collect as little data as possible and we only collect the data that are necessary. Below we give a list that contains all the data we can have and for what it serves with respect to companies:
Company Name: to identify the (pre)registration;
VAT Identification Number: to correctly create invoices intended for your company
Invoice Address: to correctly create invoices intended for your company and to mention your company’s information on the EMECS website
Company logo: to mention your company on the EMECS website and promotional material
Website: to mention your company’s information on the EMECS website
Number of employees in Belgium: to determine whether your company is entitled to our startup discount and to mention your company’s information on the EMECS website
Number of employees worldwide: to determine whether your company is entitled to our startup discount and to mention your company’s information on the EMECS website
Name of the Contact Person: to identify the (pre)registration, to know who to address if we want to contact your company
Email address: to give notice of updates regarding your (pre)registration, to contact you about activities and invitations
Phone Number: to contact you if this is considered necessary
Company Sector: to gain insight into the main interests of your company regarding new employees
Job Offers: to inform the students about possible vacancies
Name and function of the company representatives: To inform the students who they are talking to and make you personalised name cards
Below we give a list that contains all the data we can have and for what it serves with respect to students:
First and Last Name: to identify the subscription and make personalised name cards
Email address: to give notice of updates regarding your subscription and contact you about other activities if you agreed with this
Phone number: to mention it on the personalised name cards
Residence: to match you with the companies in your area
Education, studies and graduation year: to mention it on the personalised name cards and get knowledge about the field of expertise of the participating students
Job and main interests: to match you with the most convenient companies
CV: to share it with the companies
All the data is considered as used for archiving purposes and will be stored during the year of registration and five years thereafter. After this period al your data will be automatically deleted.
Providing data to third parties
We will never provide data to third parties without your permission, except for the third parties mentioned in the remainder of this document or if this is legally required and allowed (e.g. a police investigation).
The personal information mentioned in messages and on invoices will be passed on to the organization of EMECS. This contains the following data:
Company name and name of the contact person
Email address and eventually the phone number
Company number if mentioned
Number of employees in Belgium and/or worldwide
VAT Identification Number
The student profiles that are made for the event will be shared with the organising student associations if you give us the permission to do so.
When sending e-mails, we make use of other parties (e.g. Microsoft Outlook). When using these parties, it is possible that your email address will be passed on to them.
Ghent University: ‘Gedragscode voor verwerking van persoonsgegevens en vertrouwelijke informatie’
Inspection, modification and removal of your data
You have the right to view and edit your data or to request to delete your data. To obey your rights, you can contact us. At the top of this document is mentioned how you can contact us, we prefer to do this via email. At the latest one month after your request you will receive a reaction from us. We can request you to legitimate you before we can respond to previous requests.
To avoid abuse of and unauthorized access to your personal information we take certain measures.
The online distribution of your data occurs via an encrypted connection. This can be checked by looking at the slot icon and the “https:” text in front of the web address. (e.g. https://www.emecs.be)
Access to your personal information is only possible for the qualified members of the organisation. For this they have to be logged in with their account before they can consult your data.
If we would know about a violation of your data, we will contact you within 72 hours.
If you have any complaints about the processing of your personal information we ask you to contact us directly. You always have the right to lodge a complaint to the ‘Data Protection Authority’, this is the overseeing authority concerning privacy protection.
We reserve the right to modify this policy. We recommend you to read this policy regularly in order that you keep track of eventual changes. The last modification dates from September 13, 2021.